Japan B2B Paperwork Kit
Twelve bilingual documents for selling to a Japanese company — quote, purchase order, delivery note, qualified invoice, payment terms, reminders and the glossary that decodes them.
$79
What's inside
| File | Format | What it does |
|---|---|---|
| 00 — Read me first | How a Japanese B2B transaction runs from first meeting to payment, and which document belongs to which stage. | |
| 01 — Quote 見積書 | PDF, DOCX, XLSX | Quotation template in Japanese and English, a worked example, and an explanation of every field. |
| 02 — Purchase order 注文書・注文請書 | PDF, DOCX | How to read the purchase order they send you, and the acknowledgement they expect back. |
| 03 — Delivery note 納品書 | PDF, DOCX | Delivery note template, including what counts as delivery for software. |
| 04 — Invoice 請求書 | PDF, DOCX, XLSX | An invoice laid out around the six items a qualified invoice carries, with notes for sellers outside Japan. |
| 05 — Payment terms 支払条件 | Four closing-and-payment patterns, the wording for each, who pays the transfer fee, and a line for taking the first order prepaid. | |
| 06 — Reminders 督促メール | PDF, DOCX | Three escalation stages with subject lines and bodies in both languages, and how each stage is read on their side. |
| 07 — Price changes and declining work | PDF, DOCX | Price-increase notice, declining a quote, and turning down terms without ending the relationship. |
| 08 — Seals and e-signature ハンコ | What to do when a document comes back asking for a seal, and which electronic options are accepted. | |
| 09 — Getting paid 決済手段 | Bank transfer, invoice billing, cards and the yen-receiving options for a seller with no Japanese bank account, compared. | |
| 10 — Glossary | Sixty document and accounting terms — Japanese, romaji, English and a one-line note on each. | |
| 11 — Pre-send checklist | Twelve checks for a quote and twelve for an invoice, matching the points where paperwork comes back. |
Sample
Whether this is for you
This kit is for you if
- You are outside Japan and have your first Japanese B2B customer, or your first few.
- You send quotes and invoices yourself rather than through a Japanese subsidiary or agent.
- You have had a document questioned or returned and want to know what the other side was reading.
- You would rather edit a document than commission a translation for each one.
This kit is not for you if
- You sell to consumers rather than companies — the documents here are B2B.
- You already have a Japanese entity with an accounting team; they have these forms.
- You want a determination about your own tax position. That is a question for a 税理士, and nothing in this kit answers it.
- You want the documents drafted for a specific deal. That is a review, not a kit.
How this kit is made
The drafts come from a pipeline that reads the primary sources — the National Tax Agency’s published guidance and the other Japanese government material listed in the guides — and lays the documents out around what those sources actually require. A Japanese speaker then reviews every Japanese sentence, because a template that is grammatically correct and tonally wrong still gets read as careless.
Every file names the date its sources were checked. When one of those sources changes, the file goes back through the same pipeline and you get the new version.
What it deliberately does not do
It does not tell you whether to register for anything, what your consumption tax position is, or how a contract clause would be read in a dispute. Those are determinations, and in Japan they belong to a 税理士 (zeirishi, tax accountant) or a lawyer. The kit marks the points where that line falls so you know when to stop and ask.
Questions
- Do I need to read Japanese to use this?
- No. Every Japanese document has an English version beside it and a field-by-field explanation in English, so you know what you are sending before you send it.
- Is this tax advice?
- No. The kit shows how the documents are laid out and what the published requirements are. Whether a particular rule applies to your business is a question for a tax accountant (税理士) — the kit says so at each point where that line falls.
- What formats do I get?
- PDF for reading, Word (.docx) for the documents you hand over — Japanese and English as separate files — and Excel (.xlsx) for the quote and invoice, with the tax and due-date formulas already in place.
- What happens when the rules change?
- You get the updated kit by email for a year from purchase, and the download link in your delivery email re-issues the current version for that whole year.
- Can I refund it?
- Within 14 days, if the kit does not do what this page says it does. We ask what was missing so the next version covers it.
- Can I use these with more than one client?
- Yes, in your own business, for as many customers as you have. Reselling or redistributing the files is not permitted.
Changelog
| v1.0.0 | September 23, 2026 | First release — twelve documents, checked against the tax authority's published guidance on that date. |
Not ready to buy?
We send the new guides as they go up. The kit's updates go to buyers automatically.